Event reminders & RSVP
Turn event registrations into packed sessions.
Confirm every registration on WhatsApp, then send timed reminders with the join link at T-1 day and T-1 hour. Events run on InfiQ typically see show-up rates near 60% — roughly double what email reminders manage.
2× typical show-up rate lift over email-only reminders
Journey funnel
reminder read rate
95%
typical live show-up rate
61%
confirmation sent within
<5s
Use cases
How event reminders & rsvp teams use InfiQ
Instant registration confirmations
Fire a confirmed-seat template within 5 seconds of form submit via webhook from Zoom, Google Forms or your own registration stack.
T-1 day and T-1 hour reminders
Schedule two reminders against the event start time — the T-1 hour message carries the join link so nobody digs through email at 4:55.
RSVP buttons that segment your list
Yes/No quick replies split registrants into confirmed, declined and silent, so your team only chases the undecided.
Calendar and webinar integrations
Pull events from Zoom, Google Meet, Calendly or a CSV upload; if the start time moves, every pending reminder reschedules automatically.
Post-event follow-up flows
Send the recording to attendees and a replay-plus-next-date nudge to no-shows within 2 hours of the event ending.
Show-up rate measurement
Track delivered, read, RSVP'd and joined per event, and compare show-up rates across send times to find your best reminder window.
SkillSetu Academy
online
You're registered
Hi Ananya, your seat for Scaling D2C Brands on Sat 12 Jul, 5 PM is confirmed. We'll nudge you before it starts.10:15
Add to calendar
View details
Reminder: tomorrow, 5 PM
Scaling D2C Brands goes live tomorrow at 5 PM. 1,200 people have registered — can you make it?17:00
Yes, I'll be there
Can't make it
Starting in 1 hour
We're live at 5 PM sharp. Tap to join — the link works on phone or laptop, no app needed.16:00
Join webinar
Thanks for joining! Recording and slides: infiq.link/d2c-replay. Next session is 26 Jul — reply YES to save your seat.18:42
The customer experience
What event reminders & rsvp customers see
Verified business name, rich templates and tap-to-act buttons — a conversation, not a notification.
Recommended products
What powers this for event reminders & rsvp teams
WhatsApp Business API
Get official WhatsApp Business API access with InfiQ, a Meta Business Partner. Fast onboarding, green tick verification and template management.
Explore WhatsApp Business APIChatbots & Automation
Build no-code WhatsApp chatbots with InfiQ. Drag-and-drop flows, AI answers, lead qualification, order tracking and human handoff on the official API.
Explore Chatbots & AutomationBroadcasts & Campaigns
Send personalised WhatsApp broadcasts to your full opted-in list with InfiQ. Segmentation, scheduling, retargeting and analytics on the official API.
Explore Broadcasts & CampaignsKeep exploring
Templates and integrations for this workflow
FAQ
Frequently asked questions
Do registrants need to opt in before I send WhatsApp reminders?
Yes. Collect WhatsApp consent at registration — a checkbox on your sign-up form is enough. InfiQ stores consent records with audit logs and access controls, and every message carries a one-tap opt-out so you stay compliant with Meta's policies.
Do my reminder messages need Meta approval first?
Reminders sent outside a live conversation use pre-approved templates. Approval usually takes minutes to a few hours, and InfiQ ships ready-made confirmation, reminder and follow-up templates you can adapt, so most teams are sending the same day.
How do reminders know when my event starts?
You pass the event date and time once — via the API, a Zoom or Calendly integration, or a CSV upload. InfiQ's scheduler computes the T-1 day and T-1 hour send times per registrant and re-queues everything automatically if you reschedule.
How many reminders is too many?
Three touches is the sweet spot: confirmation at registration, T-1 day with RSVP buttons, and T-1 hour with the join link. Beyond that, opt-outs climb without moving attendance, so cap the sequence and put extra effort into the follow-up instead.
How do I measure whether reminders actually drive attendance?
Each event gets a dashboard showing delivered, read, RSVP responses and join-link taps. Use unique or UTM-tagged join links per reminder to attribute attendance to the T-1 day versus T-1 hour message, then tune your timing from real data.
What happens if the event is rescheduled or cancelled?
Update the event time and all pending reminders shift with it — no manual rework. For cancellations, a one-click template notifies everyone who confirmed, and RSVP data carries over so you can re-invite the same list for the new date.
Send your first message today.
Get set up on the official WhatsApp Business API and go live in 2 hours — with a team that answers when you call.