Appointment reminders
Send reminders people read. Get confirmations in one tap.
InfiQ sends WhatsApp reminders at T-24h and T-2h straight from your calendar or CRM, with confirm and reschedule buttons built in. Clinics, salons and consultancies typically cut no-shows by 40–50% in the first month.
45% fewer no-shows with two-touch WhatsApp reminders
Arogya Dental Clinic
online
Appointment reminder
Hi Priya, your cleaning with Dr. Rao is tomorrow at 6:00 pm — Arogya Dental Clinic, Andheri West.18:00
Confirm
Reschedule
You're confirmed for Wed, 6:00 pm with Dr. Rao. Reply here anytime if plans change.18:04
See you at 6:00 pm
Your appointment is in 2 hours. We're on the 2nd floor, Sagar Plaza. Running late? Tap below.16:00
On my way
Reschedule
Use cases
How appointment reminders teams use InfiQ
Two-touch cadence
Send at T-24h to lock the confirm and T-2h to catch the forgetters — the pairing that cuts no-shows hardest without feeling like spam.
Calendar and CRM triggers
New, changed or cancelled bookings in Google Calendar, Calendly, Zoho or your practice software fire reminders automatically via webhook or API.
One-tap confirm and reschedule
Two buttons on every reminder; a tap writes the status straight back to your calendar so the front desk never chases confirmations by phone.
Personalised every time
Merge the customer's name, practitioner, service, time and directions into an approved template — no generic 'you have an appointment' texts.
Backfill cancelled slots
When someone taps reschedule, a bot offers the next 3 open slots in-chat and releases the old slot to your waitlist within minutes.
Measure what changed
Track delivered, read, confirmed and rescheduled per template, and pass attendance back via API so you can prove the no-show drop, not guess at it.
Measurable outcomes
The numbers appointment reminders teams track
Every journey is measured end to end — from first message to the business outcome — inside one analytics view.
Journey funnel
reminders read within an hour
90%
one-tap confirmation rate
76%
typical drop in no-shows
45%
Recommended products
What powers this for appointment reminders teams
WhatsApp Business API
Get official WhatsApp Business API access with InfiQ, a Meta Business Partner. Fast onboarding, green tick verification and template management.
Explore WhatsApp Business APIChatbots & Automation
Build no-code WhatsApp chatbots with InfiQ. Drag-and-drop flows, AI answers, lead qualification, order tracking and human handoff on the official API.
Explore Chatbots & AutomationShared Team Inbox
InfiQ's shared team inbox puts your whole team on one WhatsApp number. Auto-assignment, labels, private notes, SLA tracking and agent analytics.
Explore Shared Team InboxKeep exploring
Templates and integrations for this workflow
FAQ
Frequently asked questions
Do customers have to opt in before I send reminders?
Yes — Meta requires opt-in for business-initiated messages. Collect it at booking with a checkbox, a form field or a WhatsApp opt-in message. InfiQ keeps consent records, audit logs and access controls so you can show who agreed and when.
Do reminder templates need Meta approval?
Yes, business-initiated reminders use pre-approved utility templates, and approval typically takes minutes to a few hours. Utility templates also bill at the lower utility rate. InfiQ ships ready-made reminder templates you can adapt and submit from the dashboard.
How do reminders get triggered from my booking system?
Connect Google Calendar, Calendly, Zoho or your clinic software and every new, changed or cancelled booking fires the right message automatically. Anything custom can call InfiQ's send API or webhooks directly, so a booking created at 11:00 has its T-24h reminder queued by 11:01.
Won't two reminders annoy people?
T-24h and T-2h is the tested default: the first collects the confirmation, the second catches the forgetters. Utility reminders tied to a real booking see very low opt-out rates — problems only start when promotional content sneaks into them, so keep the two separate.
What happens when someone taps Reschedule?
A chatbot flow offers open slots in-chat; picking one updates your calendar and sends a fresh confirmation with the new time. If the customer needs something the bot can't handle, the conversation hands off to your front desk in the shared team inbox.
How do I know it's actually reducing no-shows?
The dashboard tracks delivered, read, confirmed and rescheduled for every template, and you can post attendance back via API to close the loop. Compare the 30 days before and after go-live — most clinics see the gap clearly within the first month.
Send your first message today.
Get set up on the official WhatsApp Business API and go live in 2 hours — with a team that answers when you call.
