Skip to content

Template library

Manufacturing & B2B WhatsApp templates

B2B orders move on follow-ups, and follow-ups die in email inboxes. These templates cover the full order-to-cash cycle for manufacturers, distributors and traders — quotation delivery, PO acknowledgement, production and dispatch updates, dealer payment reminders and AMC renewals. Each one is written to pass Meta review as-is and to read like a message from your sales desk, not a bot.

41 ready-to-edit templatesCopy the message or the Meta JSON payloadOpen any template in the playground

Generate a custom template

Browse Manufacturing & B2B templates

Quotation with PDF

quote_delivery_pdf_v1

Utility

Sent when a sales rep issues a formal quotation against a customer enquiry, to deliver the PDF and open negotiation.

quote_delivery_pdf_v1.pdfPDF · 128 KB · 1 page

Quotation {{1}} against your enquiry is attached. Items: {{2}} Total: Rs. {{3}} (excl. GST) Valid till: {{4}} Reply here with any changes to quantities or specs and we will revise the same day.

Sharma Steels — sales desk

Accept quotation
Request changes
{{1}}QTN-2481{{2}}MS pipes 40mm x 500 units{{3}}3,42,000{{4}}18 Jul 2026

Quotation Follow-up

quote_followup_3d_v1

Utility

Sent 3 days after a quotation if the buyer has not responded, to nudge a decision before validity lapses.

quote_followup_3d_v1.pdfPDF · 128 KB · 1 page

Did quotation {{1}} reach the right person on your side, {{2}}? It covers {{3}} and stays valid till {{4}}. If the pricing needs work, tell us your target and we will see what is possible on this volume.

Yes, reviewing
Revise pricing
{{1}}QTN-2481{{2}}Rohan{{3}}MS pipes and fittings{{4}}18 Jul 2026

Revised Quotation

quote_revised_v1

Utility

Sent after a negotiation call when the buyer requested changes, to share the updated quotation for approval.

quote_revised_v1.pdfPDF · 128 KB · 1 page

Revised quotation {{1}} is attached as discussed on call. What changed: {{2}} New total: Rs. {{3}} (excl. GST) Confirm by {{4}} and we can slot production this week itself.

Confirm order
{{1}}QTN-2481-R2{{2}}Rate reduced to Rs. 684/unit for 500+ qty{{3}}3,28,500{{4}}16 Jul 2026

Quotation Expiry Alert

quote_expiry_alert_v1

Utility

Sent 24 hours before a quotation's validity ends, to prompt a decision while quoted rates still hold.

quote_expiry_alert_v1.pdfPDF · 128 KB · 1 page

Quotation {{1}} expires tomorrow, {{2}}. Raw material rates have moved since we quoted, so we can hold Rs. {{3}} only till {{4}}. Want us to extend validity by a week, or shall we close this enquiry?

Extend validity
Place order
Close enquiry
{{1}}QTN-2467{{2}}Ananya{{3}}3,42,000{{4}}17 Jul 2026

PO Received

po_ack_received_v1

Utility

Sent immediately when a purchase order lands, to confirm receipt and set review expectations.

Purchase order {{1}} received — thank you. Our team is verifying items, rates and delivery terms against quotation {{2}}. You will get a formal acceptance with production timeline by {{3}}. Order value logged: Rs. {{4}}.

{{1}}PO/26-27/0912{{2}}QTN-2481{{3}}tomorrow 12 PM{{4}}3,28,500

PO Accepted

po_accepted_timeline_v1

Utility

Sent after internal review when a PO is formally accepted, to lock the production and dispatch timeline.

Confirmed: PO {{1}} is accepted and scheduled. Production start: {{2}} Expected dispatch: {{3}} Dispatch from: {{4}} plant Order acknowledgement PDF follows on email. Reply here for any change requests before production begins.

{{1}}PO/26-27/0912{{2}}10 Jul 2026{{3}}22 Jul 2026{{4}}Rajkot

PO Discrepancy Hold

po_discrepancy_hold_v1

Utility

Sent when a received PO does not match the quoted rates or specs, to resolve the mismatch before accepting.

One issue before we accept PO {{1}}: the PO mentions {{2}}, but our quotation {{3}} had {{4}}. Please share an amended PO or confirm we should proceed as quoted. Production slot is held for 48 hours.

Proceed as quoted
Sending amended PO
{{1}}PO/26-27/0915{{2}}rate of Rs. 655/unit{{3}}QTN-2481-R2{{4}}Rs. 684/unit

Advance Payment Request

po_advance_request_v1

Utility

Sent after PO acceptance when terms require an advance, to share payment details and unblock production.

po_advance_request_v1.pdfPDF · 128 KB · 1 page

To start production on PO {{1}}, the agreed {{2}} advance of Rs. {{3}} is due. UPI / bank details are in the attached proforma. Share the payment reference here and we release the order to the shop floor the same day.

{{1}}PO/26-27/0912{{2}}30%{{3}}98,550

Production Started

prod_started_v1

Utility

Sent when an order moves onto the shop floor, to reassure the buyer the timeline is on track.

Update on order {{1}}: production started today at our {{2}} unit. Batch size: {{3}} On track for dispatch by {{4}}. Next update after quality inspection.

{{1}}PO/26-27/0912{{2}}Rajkot{{3}}500 units{{4}}22 Jul 2026

QC Passed

prod_qc_passed_v1

Utility

Sent when a batch clears quality inspection, to confirm dispatch readiness and share the test report.

prod_qc_passed_v1.pdfPDF · 128 KB · 1 page

Good news on order {{1}} — the full batch of {{2}} passed quality inspection today. Test certificate is attached. Material moves to packing tomorrow and dispatch stays on schedule for {{3}}.

{{1}}PO/26-27/0912{{2}}500 units{{3}}22 Jul 2026

Production Delay Notice

prod_delay_notice_v1

Utility

Sent proactively when a production timeline slips, to reset expectations before the buyer chases.

We owe you an update on order {{1}}. Due to {{2}}, dispatch will move from {{3}} to {{4}}. We know this affects your planning — if you need a partial dispatch of ready material earlier, reply here and we will arrange it.

Partial dispatch
Revised date is fine
{{1}}PO/26-27/0908{{2}}a delayed raw material consignment{{3}}18 Jul{{4}}24 Jul 2026

Material Ready

prod_ready_confirm_v1

Utility

Sent when goods are packed and ready, to get the buyer's go-ahead on dispatch mode and address.

Order {{1}} is packed and ready at our {{2}} warehouse — {{3}}, gross weight {{4}}. Confirm the delivery address and preferred transport (our lorry or your pickup) so we can dispatch tomorrow.

Dispatch via your lorry
We will arrange pickup
{{1}}PO/26-27/0912{{2}}Rajkot{{3}}25 boxes{{4}}2,140 kg

Approval & performance

Getting manufacturing & b2b templates approved — and opened

Attach quotations and proforma invoices as document headers instead of pasting line items into the body — Meta approves document utility templates faster and dealers forward the PDF internally without retyping.

Keep dealer payment reminders strictly factual (invoice number, amount, due date) and tag them Utility. Adding scheme or discount language to a reminder can get it reclassified as Marketing and billed at the higher rate.

For price-list circulars, send the PDF to dealers who opted in and gate the reply with a button like 'Request price list' — broadcast Marketing blasts to cold trade contacts are the fastest route to a quality rating drop.

Production and dispatch updates perform best when each stage is a separate short template (PO accepted, in production, QC done, dispatched) rather than one long message — dealers read the 20-word version, not the 200-word one.

Talk to InfiQ

Use manufacturing & b2b WhatsApp templates in your account

Tell us your volume — we’ll load your templates, get them approved, and put you live in about 2 hours.

Step 1 of 2
WhatsApp

Protected by invisible spam checks · replies within 1 working day

FAQ

Frequently asked questions

Can I send a quotation PDF directly on WhatsApp?

Yes. Use a Utility template with a document header and attach the quotation or proforma invoice as a PDF up to 100 MB. The body should reference the enquiry number and validity date so the message is clearly transactional.

Are payment reminders to dealers allowed as Utility templates?

They are, as long as the message states facts about an existing transaction — invoice number, outstanding amount, due date. Avoid promotional add-ons like early-payment discounts in the same template; put those in a separate Marketing template with an opt-out.

Do my dealers and distributors need to opt in?

Yes, WhatsApp requires opt-in even for B2B contacts. Most manufacturers collect it on the dealer onboarding form or by having the dealer message first. Once a dealer replies, you also get a 24-hour session window where free-form messages need no template.

How fast do these templates get approved?

Utility templates with clear variables typically clear Meta review in a few minutes to a few hours. Marketing templates like scheme announcements can take longer and are reviewed more strictly, so submit them a day before your circular goes out. You can test the full flow during the 7-day free trial.

Keep browsing

Related template categories

Logistics

Pickup alerts, shipment milestones, delivery OTPs, NDR follow-ups and COD remittance for couriers and 3PLs.

40 templates

HR & recruitment

Interview invites, offer letters, document requests and joining-day updates candidates actually read.

40 templates

Marketing

Festival offers, win-back nudges, launches, loyalty and referral pushes — ready to submit for approval.

38 templates

E-commerce

Order confirmations, COD checks, refund updates, restock alerts and review requests for online stores.

40 templates

Put these templates to work

Where these templates fit

What is the WhatsApp Business API?A quick, cited answer before you hit send.WhatsApp Business APIImport a template, submit for approval and go live.

Meta Business Partner

Send your first manufacturing & b2b template today.

Import any template into InfiQ, submit it for approval from the dashboard, and go live on the official WhatsApp Business API in 2 hours.

Start free trialBook a demo
7-day free trial Enterprise-grade reliability Live in 2 hours Built for Indian businesses