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WhatsApp

Staff alerts & notifications

Ops alerts your staff actually acknowledge.

Push new-order pings, shift rosters and escalation alerts to staff WhatsApp the moment your systems fire them, each with a one-tap acknowledge button. Alerts that sat unread in email get seen in under a minute — and you can see exactly who confirmed, and when.

Headline outcome

<60s

typical time from trigger to acknowledgement

91%

alerts read within 5 minutes

48s

median time to acknowledge

Use cases

How staff alerts & notifications teams use InfiQ

New-order pings

Fire an alert to the on-duty team the second an order lands via API or webhook, with order details and a one-tap Accept button.

Shift schedules

Push tomorrow's roster at a fixed time each evening; staff confirm or request a swap with one tap, and unconfirmed shifts flag to the manager.

Escalation ladders

If nobody acknowledges within 5 minutes, the alert auto-escalates to the next person on the ladder — up to 3 levels deep.

Acknowledgement buttons

Every alert carries quick-reply buttons, and each tap is logged with a name and timestamp so ownership is never in doubt.

Role-based routing

Segment staff by role, shift or location so a stockout alert reaches only the Andheri kitchen team, not all 200 employees.

Delivery and ack reporting

Track delivered, read and acknowledged rates per alert type, and export the full audit log for any incident review.

Measurable outcomes

The numbers staff alerts & notifications teams track

Every journey is measured end to end — from first message to the business outcome — inside one analytics view.

Analytics · Staff alerts & notifications Last 30 days

Journey funnel

Alert triggered100%
Delivered on WhatsApp98%
Read within 5 minutes91%
Acknowledged with a tap84%

alerts read within 5 minutes

91%

median time to acknowledge

48s

fewer missed shift handoffs

40%

9:41
Z

Zaika Cloud Kitchens

online

TodayMessages are end-to-end encrypted. No one outside of this chat can read them.

New order #4817

Order #4817: 2× paneer tikka bowl, 1× dal makhani. Deliver by 19:15, Andheri West. Accept or reassign.18:42

Accept order

Reassign

Accept order18:43

Assigned to you, Ravi. Rider pickup at 19:05. Reply DELAY if the kitchen is running behind.18:43

Shift roster — Tuesday

You're on the 07:00–15:00 shift at Andheri kitchen tomorrow. Confirm by 22:00 or request a swap.21:00

Confirm shift

Request swap

Confirm shift21:04
Message

The customer experience

What staff alerts & notifications customers see

Verified business name, rich templates and tap-to-act buttons — a conversation, not a notification.

Talk to InfiQ

Put WhatsApp to work for staff alerts & notifications

Tell us your use-case — we’ll tailor the templates and flows and estimate the cost.

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FAQ

Frequently asked questions

Do staff need to opt in to WhatsApp alerts?

Yes — staff numbers are treated like any WhatsApp recipient, so collect opt-in during onboarding and let people opt out at any time. InfiQ keeps consent records, audit logs and access controls, so you can show who agreed and when.

Do internal alerts need Meta-approved templates?

Any alert sent outside an open 24-hour session uses a pre-approved utility template, and approval usually takes minutes to a few hours. Once a staff member taps a button or replies, you get a 24-hour window for free-form follow-ups like order details or shift changes.

How do alerts get triggered from our systems?

Point webhooks from your POS, order management or HR system at InfiQ, call the REST API directly, or schedule recurring sends like nightly rosters. Lighter setups can trigger from Google Sheets or Zapier without writing code.

How do we avoid drowning staff in pings?

Set frequency caps and quiet hours per staff segment, and batch low-priority events into a digest — one stock summary at 09:00 instead of 30 separate pings. Critical alerts like escalations can be set to bypass the caps.

How do we track who acknowledged an alert?

Every button tap is logged with the staff member's name and a timestamp, visible in the dashboard and exportable as CSV. Unacknowledged alerts can auto-escalate to the next person after a delay you set.

What if a staff member misses an alert or is off shift?

Delivery and read failures are flagged in real time so you can retry or reroute. Shift-aware routing sends alerts only to people rostered on, and the escalation ladder moves unanswered alerts up to a supervisor after 5 minutes.

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